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Legal Secretary, Intellectual Property

Job Type: Full time
Company/Firm: McDermott Will & Emery
Location: Chicago, IL
Date posted: 09/21/10
Salary: Salary dependent on experience
Job Description:

McDermott Will & Emery LLPis currently seeking a Legal Secretary in the Intellectual Property practice group. The Legal Secretary will provide administrative and secretarial support for the attorneys and paralegals and to assist other secretaries with the practice group/Firm.


•Type any necessary documents including agreements, contracts and other required documents.
•Type and send correspondence, including composing basic transmittal letters, etc.
•Transcribe notes from meetings and conferences.
•Prepare billing statements and back-up materials, maintain payment records, send follow-up letters, when necessary.
•Maintain attorney calendar, if appropriate.
•Arrange conferences and meetings; book conference rooms; coordinate attendees; arrange meal service.
•Maintain desk files and records for easy retrieval and coordinate with Records Management for proper organization and maintenance of client files.
•Follow-up with attorney for submission of expense reports for both travel and daily expenses.
•Provide mailroom and copy/fax center with appropriate client billing information.
•Act as back-up secretary for others when necessary.
•Maintain updated attorney profile information so that, should the need arise, substitute secretary is able to efficiently handle daily office requirements.
•Prepare court filings, pleadings and ensure proper docketing (litigation).
•Follow-up on any necessary court documentation, filing and court requirements (litigation).
•Assist attorneys and paralegals with daily workflow.
•Operate copy, facsimile machines and other office equipment efficiently.
•Prepare and coordinate requests for duplicating, messenger delivery, word processing, special mailing handling, accounting and other office services.
•Maintain professional image and attitude, acting consistently as a representative of the firm.


•Must have at least 5 years Patent Prosecution experience and some IP Litigation experience

•Typing speed of 70 wpm
•Knowledge of firm's word processing system
•Proficient in Microsoft Word and other office software including specific functions required for document processing
•Excellent organizational skills
•Excellent client service skills
•Ability to properly utilize phone system
•Good writing and language skills
•Previous secretarial experience, preferably 2+ years in a legal environment
•High school diploma or equivalent, additional related education helpful
•Familiarity with word processor, general office equipment; e.g. duplicating, facsimile machines, transcriber, ten-key
•Basic understanding of business math
•Good understanding of firm's operating procedures
•Excellent interpersonal communication skills
•Ability to handle various tasks at the same time and prioritize duties as necessary

McDermott Will & Emery LLP is an Equal Opportunity Employer/Affirmative Action Employer M/F/D/V.

Necessary Experience: 5+ to 7 Years
Contact: to view the full job listing please visit

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